Creating an Ergonomic Library: Practical Tips for Injury Prevention
Working in a library involves more than just books and research—it requires physical tasks that, if not done properly, can lead to discomfort or injury. Whether you're shelving books, using automated sorting systems, or working long hours at a computer, ergonomics plays a key role in keeping library staff comfortable, safe, and productive.
Common Risk Factors in Library Work
Library tasks often involve repetitive motions, awkward postures, forceful exertions, and prolonged standing or sitting. Some of the most common risk factors include:
**Repetitive motion** – scanning books, typing, and sorting material
**Awkward postures** – reaching for high or low shelves, bending over to lift books
**Forceful exertion** – pushing carts, carrying heavy book bins
**Contact stress** – resting wrists on hard desk edges, standing on hard floors
Strategies to Reduce Ergonomic Risks
The good news is that there are simple solutions to improve ergonomics in library settings. Here are key strategies for minimizing strain and preventing injuries:
1. Improve Posture & Body Mechanics
Maintain a neutral spine while sitting or standing.
Avoid twisting at the waist when lifting—pivot with your feet instead.
When bending down, use a hip hinge or squat rather than rounding the back.
Keep frequently used materials within easy reach to minimize overreaching.
2. Make Smart Lifting Choices
Use a two-person lift for heavy boxes or bins.
Keep loads close to your body to reduce strain on the lower back.
Push carts instead of pulling them when possible.
Store heavier items at waist height to avoid excessive bending or reaching.
3. Adjust Workstations for Comfort
Position computer monitors so the top third of the screen is at eye level.
Keep keyboards and mice close to the body, with wrists in a neutral position.
Use an adjustable chair that supports the lower back and promotes good posture.
Consider using anti-fatigue mats for prolonged standing tasks.
4. Take Microbreaks & Stretch
Every 20 minutes, look at something 20 feet away for 20 seconds to reduce eye strain (the 20/20/20 rule).
Take 10-15 second breaks to rest hands and arms after repetitive tasks.
Perform gentle stretches for the neck, shoulders, and back to relieve tension.
Start the workday with a few minutes of dynamic stretching to warm up muscles.
Ergonomics in Action: The Sorting Room
The sorting room is one of the most physically demanding areas of a library. To reduce strain:
Arrange the workspace to keep frequently handled materials within easy reach.
Avoid stacking bins above shoulder height.
Use ergonomic tools like footrests or anti-fatigue mats for standing workstations.Pace yourself—rushing can lead to poor body mechanics and increased risk of injury.
Be an Ergonomics Ambassador
Creating a culture of ergonomics requires awareness and teamwork. Encourage colleagues to:
Speak up about ergonomic concerns and suggest improvements.
Support each other in using safe lifting techniques and proper workstation adjustments.
Reinforce positive habits, like taking breaks and using assistive tools.